For lot owners in community title schemes, particularly those who rent out their properties, maintaining the Body Corporate (BC) Roll with current and accurate details isn’t just a recommendation, it’s a crucial statutory requirement and practical necessity.
An outdated roll can lead to major communication issues, administrative headaches, and even legal complications for the owner, tenant, and the body corporate itself.
The Requirement for Tenant Details
Owners need to be aware of their obligations, which often relate to leases of six months or more. For instance, if you are letting your unit for this period, the Body Corporate must be advised in writing of the tenant’s full name and an address for service within 1 month of the change.
By providing your tenant’s name and contact details, you aren’t just ticking a compliance box, you’re ensuring they can be reached in an emergency, like a sudden water leak, fire testing or essential repairs affecting building access.
Further, if there is a by-law breach, the body corporate must know who is occupying the lot to issue a notice correctly and efficiently, protecting you from unnecessary delays.
The Role of Your Property Manager
If you use a property manager to handle your tenancy, it is vital to ensure your Body Corporate manager has their current details. This establishes a direct, professional line of communication for day-to-day scheme matters, maintenance requests involving common property, and dispute resolution.
This allows the Body Corporate manager to quickly contact the person responsible for the lot’s occupancy, avoiding delays that can inconvenience other residents and lot owners.
Your property manager can assist you by formally submitting the tenant and lease details to the Body Corporate on your behalf. This ensures you meet your statutory notice periods without any extra admin on your end.
In short, maintaining an up-to-date BC Roll ensures the smooth, lawful, and safe operation of the entire scheme. Owners must take responsibility for promptly notifying the body corporate of any changes to their contact details. We have made updating records a quick “click and send” task.
You can find the following forms on our website under the Resources section: